How to give a VA access without giving away your passwords

You almost never need to share your passwords with a virtual assistant. Most tools let you add a helper with their own login and only the access they need, and you can remove them at any time.

The rule: their own login, the least access

Give every helper their own account instead of yours. That way you can see what they did, limit what they can touch, and switch off their access in one click if anything changes.

Where to add a helper

• Facebook and Instagram: add them to your Page through the Page's own settings, with only the role they need.
• Google Workspace and Gmail: use mailbox delegation or a shared inbox instead of your password.
• Microsoft 365: grant mailbox or calendar permissions to their own account.
• Website builders such as WordPress, Wix and Shopify: invite them as a staff member or contributor with limited permissions.
• Files: share specific folders, not your whole drive.

When a password really can't be avoided

Some older tools have no way to add a second user. In that case, use a password manager that can share a login without showing the password, turn on two-step sign-in, and change the password when the work ends.

A quick checklist

• Two-step sign-in is on for your main accounts
• Each helper has their own login
• Access is limited to what the job needs
• You review who has access every few months

At Delegance we work this way by default: you add us through each tool's own settings, and you can remove our access whenever you like.